- Why we collect personal data
- What personal data we collect
- How we use your personal data
- Who we share your personal data with
- Our legal basis for collecting and sharing personal data
- How long we keep your personal data
- Further processing of personal data
- Your rights relating to your personal data
- Further information
The following information provides details on how we may collect use and where appropriate share personal information in accordance with the General Data Protection Regulations (GDPR). It should be read in conjunction with the Council’s privacy notice document.
Scarborough Borough Council has CCTV in operation at various sites, including in its main town centres and public spaces, council offices and other premises, including Woodlands Crematorium, public conveniences, harbours, Scarborough Spa and Whitby Pavilion, etc. CCTV will capture images in real time wherever the cameras are pointed. These cameras may capture footage of you whilst you are on the premises. Cameras have been situated both inside and outside the buildings and in public spaces such as the main town centres and car parks. There are signs in place to inform you where cameras are in use.
In addition, some council fleet vehicles have cameras which may capture footage of pedestrians and other vehicles while in use. All of these vehicles have stickers on them to indicate that they are equipped with cameras.
CCTV recordings are used for public safety interests and the prevention and detection of crime. Recordings also provide enforcement agencies with evidence of criminal activity, for formal actions including prosecutions in court and identification of offenders in investigations.
These recordings contain images of the public going about their daily business as well as offenders, persons wanted and missing.
We collect this personal data for the following reasons:
- To comply with legal obligations
- To carry out functions in the public interest
- if we are required to do so by any court, the police and other statutory agencies
- to detect, prevent or reduce the incidence of crime and antisocial behaviour
- reduce the fear of crime and anti-social behaviour
- improve public protection within the borough
- improve the safety and security of employees, residents, visitors and service users who use the facilities covered by the CCTV scheme
- facilitate the arrest and prosecution of offenders for civil, criminal and public order offences
- deter vandalism
- discourage anti-social behaviour, including alcohol and drug-related issues
- enhance the environment for the enjoyment and benefit of our residents
- to provide emergency services assistance
- to assist with health and safety and other serious occurrences, including employment issues, for example, disciplinary investigations, where appropriate to do so
- for the defence of the council or its employees with regards to legal or insurance claims
- to assist in traffic management
The personal data we collect will include:
- static and moving images of people
- vehicle registration numbers
We do not deliberately set out to capture any special category personal data. However, cameras may incidentally record information which falls within these categories. Additionally, footage cameras may be used as evidence regarding criminal offences or related security measures.
See our Data Protection Policy for details on how we define personal and non-personal data.
We'll only use your personal data in accordance with data protection legislation, and for the purposes stated in this privacy notice.
- only collect the data we need for the purposes listed above
- protect it and make sure nobody has access to it who shouldn’t
- ensure you know if you have a choice about giving us personal data
- make sure we don’t keep it for longer than is necessary
- delete or destroy it securely when we no longer have a need to keep it
We ask that you:
- give us accurate information
- tell us as soon as possible of any changes
- tell us as soon as possible if you notice mistakes in the information we hold about you
From time to time, we may conduct or ask you to take part in a survey to get your feedback, comments and opinions to help us improve our services.
Sometimes we need to share your information with others. We will only do this when it is necessary, or if we are required to do so by law. When it is necessary, we may disclose footage to specific partners. We process requests for disclosure of personal information on a case-by-case basis.
We may be asked to provide footage to assist the police with any criminal damage or their investigations. We may also be asked for footage from insurance companies should there be an incident involving car accidents or damage to cars parked on council premises.
CCTV footage will only be processed internally by council staff who are authorised to do so and any other departments where there is a legitimate and lawful reason for their involvement, such as HR colleagues in the event of an investigation.
From time to time CCTV on entry points to council premises may be used for monitoring purposes, to see if there are any issues with security or access. At no time will individuals be the focus of this monitoring.
We may, when necessary, lawful, and fair share personal data / images to:
- Police and other law enforcement agencies
- Other emergency services
- Public bodies with regulatory functions (which includes Council services)
- Legal representatives, Courts, Hearings and Tribunals linking to legal proceedings
- Ombudsman and Regulatory bodies
We do not disclose or share sensitive or confidential information without your explicit consent except where disclosure is required by law, or where we have good reason to believe that failing to do so, would put you or someone else at risk.
We may be required or permitted, under data protection legislation, to disclose your personal data without your explicit consent, for example if we have a legal obligation to do so, such as for:
- law enforcement
- fraud investigations
- regulation and licensing
- criminal prosecutions
- court proceedings
We must protect public funds and may use personal data and data-matching techniques to detect and prevent fraud, collect taxes and ensure public money is targeted and spent in the most appropriate and cost-effective way. To do this, your personal data may be shared with other bodies responsible for auditing or administering public funds, including the Department for Work and Pensions, HM Revenue and Customs, the Police and other local authorities.
Our lawful bases for processing your personal information are:
- that it is necessary to meet a legal obligation
- that it is necessary to perform tasks in the public interest or in the exercise of official authority vested in the controller (public task)
- that we have a legitimate interest in processing this information
Our basis for processing special category personal data is:
- there is a substantial public interest in processing this information, for the purposes of detecting and preventing crime
We will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. We will keep your personal data in accordance with our retention schedule. We will delete or destroy your personal data securely.
At the end of the retention period, we may pass any relevant information to the Archives where it is required or appropriate to do so.
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we'll provide you with a new notice.
The new notice will:
- explain this new use before we start the processing
- set out the relevant purposes and processing conditions
Where and whenever necessary, we'll seek your consent to the new processing, if we start to use your personal data for a purpose not mentioned in this Privacy Notice.
See our Data Protection Policy for details about the further processing of personal data.
When we collect your personal data we'll tell you how we are going to use it. Where we process your personal data, you have a number of rights under data protection law.
Find information about your rights on our GDPR page.
If you have any questions, want to exercise your rights, or if you have a complaint about how your information has been used, please contact us at firstname.lastname@example.org or on 01723 232323 or write to:
Data Protection Officer
Scarborough Borough Council
St Nicholas Street