ICT Information

FOI ID: 
8146
FOI Date: 
Friday, 24 September 2021

The information I'm requesting is regarding the software contracts that the organisation uses, for the following fields.

Enterprise Resource Planning Software Solution (ERP):

Primary Customer Relationship Management Solution (CRM):

For example, Salesforce, Lagan CRM, Microsoft Dynamics; software of this nature.

Primary Human Resources (HR) and Payroll Software Solution:

For example, iTrent, ResourceLink, HealthRoster; software of this nature.

The organisation’s primary corporate Finance Software Solution:

For example, Agresso, Integra, Sapphire Systems; software of this nature.

1. Name of Supplier: Can you please provide me with the software provider for each contract?

2. The brand of the software: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.

3. Description of the contract: Can you please provide me with detailed information about this contract and please state if upgrade, maintenance and support is included.

Please also list the software modules included in these contracts.

4. Number of Users/Licenses: What is the total number of user/licenses for this contract?

5. Annual Spend: What is the annual average spend for each contract?

6. Contract Duration: What is the duration of the contract please include any available extensions within the contract.

7. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.

8. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.

9. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY.

10. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract (name, job title, email, contact number).

 

RESPONSE

•             ERP System – No ERP system is in use at Scarborough Borough Council.

•             CRM System.

1.            Granicus.

2.            govService.

3.            Initial procurement contract and renewable annual licensing, support and maintenance elements.

4.            Enterprise licence.

5.            £83,000.

6.            Annual Renewal.

7.            May 2021.

8.            April 2022.

9.            January 2022.

10.          Greg Harper, Head of ICT, greg.harper@scarborough.gov.uk, 01723384333.

•             HR and Payroll System.

1.            MidlandHR.

2.            iTrent

3.            Scarborough Borough Council use the iTrent system under an agreement with East Riding of Yorkshire Council who manage the contract and licences directly with the supplier.

4.            N/A

5.            N/A

6.            N/A

7.            N/A

8.            N/A

9.            N/A

10.          Greg Harper, Head of ICT, greg.harper@scarborough.gov.uk, 01723384333.

•             Corporate Finance System.

1.            TechnologyOne.

2.            TechnologyOne (T1) Financials.

3.            Initial procurement contract and renewable annual licensing, support and maintenance elements.

4.            Enterprise licence.

5.            £48,625.

6.            Annual Renewal.

7.            May 2021.

8.            April 2022.

9.            January 2022.

10.          Greg Harper, Head of ICT, greg.harper@scarborough.gov.uk, 01723384333.