Planning Committee Members and Code of Conduct
The following is a summary of the coucil's 'Planning
Code of Practice'
Where a developer is giving consideration to a
development or property purchase or when a planning application has
been submitted, contact with Councillors is generally discouraged
unless it follows the guidance in the Council’s Codes of
Contact between architects / agents /
developers etc., and Councillors is to be conducted within clear
guidelines. In the event of contact Councillors will agree to
listen, but the developer should only seek information on
procedural matters and on the content of Council policy. The
Councillor may suggest that the developer should speak to an
Officer or the Councillor will pass on their views to an Officer,
so that they are taken into account.
No commitment should be sought from the
Councillor because he/she is only in a position to make a decision
when all up-to-date information and evidence is presented to
Committee. Councillors cannot declare support or voting intentions
or commit themselves one way or the other in advance of listening
to all the arguments and evidence at the Committee meeting; to do
so makes them vulnerable to an accusation of partiality.
When an application has been submitted, social
contacts between Councillors and developers should be minimised and
no hospitality should be offered.
Councillors should not meet applicants alone.
Meetings between Councillors and developers which discuss the
likelihood of obtaining planning permission should be attended by a
Planning Officer. Meetings between Council Officers and a developer
regarding proposed development, are held in strictest confidence
unless otherwise agreed jointly by both the Council and the
developer. Presentations of draft proposals can be made to the
Committee by arrangement with the Head of Planning.
It is normal practice for Councillors to make
individual and unaccompanied site visits prior to a decision of an
application, whilst explanation/clarification of any matter on the
site itself, can be the subject of a site visit of the whole
Committee. The applicant is informed of any Committee site
Representations from third party objectors or
supporters of an application received after the expiry date of the
various statutory consultation periods and immediately prior to a
Committee may not be able to be taken into account. The inclusion
of any such late representations will be at the discretion of the
Head of Regeneration and Planning Services.
Applicants, developers or objectors/supporters
should not send printed information to Members of the Committee
unless it is also sent to the Case Officer. The reason for
this is that (a) substitute Members may attend the meeting at short
notice and may not have the information available to them and (b)
the information is not in the public arena if restricted to Members
and therefore cannot be taken into account.
The Planning and Development Committee meets
at Scarborough Town Hall every three weeks. The exact dates of the
meeting are available by clicking on the following link
The membership of the Committee can change as
a result of resignation or elections. Where a Committee Member is
absent a substitute may replace her/him.
Members of the Planning and Development
Use the following links for Councillor contact